This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. Any questions regarding this Policy and our privacy practices should be sent by email firstname.lastname@example.org.
- Who are we? 2
- How do we collect information from you? 2
- What type of information is collected from you? 3
- How is your information used? 3
- What is our legal basis for processing your personal data? 3
- Who has access to your information? 4
- How will the information be used? 4
- How long will the data be stored for? 4
- Your choices and rights 4
- How you can access and update your information? 4
- Security precautions in place to protect the loss, misuse or alteration of your information 5
- How can the data subject raise a complaint? 5
- Use of ‘cookies’ 5
- Links to other websites 5
- Age 16 or Under 6
- How to make a complaint 6
- Further processing 6
- Review of this Policy 6
- MyOnlineSchooling’s Data Protection Officer 6
- For Further Information 7
Last updated: June 2018
Who are we?
MyOnlineSchooling is an online school which provides national curriculum education to young people via an online classroom. We are classed under the GDPR regulations as a data controller. That means we decide how your personal data we receive is processed and for what purposes. MyOnlineSchooling is a registered company. The registered address is 9-10 St Andrew’s Square, Edinburgh, EH2 2AF. For all data matters please email email@example.com
How do we collect information from you?
We collect information about visitors, parents, students and teachers when they register on the live chat or register an enquiry via the website (www.myonlineschooling.co.uk), and opt in to the GDPR regulations. We also collect data from teachers, parents, and students when they sign up to work or study with us.
What type of information is collected from you?
The personal information we collect from visitors, parents, teachers, and students, might include name, address, email address, phone number, IP address, and information about what pages are accessed and when. Visitors can also opt in to disclose information about their child such as their age, gender, and personal circumstances.
How is your information used?
We may use your information to:
- Send you communications which you have requested regarding schooling for a child
- Process a job application
- Create online profiles for students
- Communicate with you via email or telephone
- Send you requested information regarding online home schooling
We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you may hold with us.
What is our legal basis for processing your personal data?
Our lawful basis for processing your general personal data under article 6 of GDPR is as follows;
We will directly ask for your consent to process data;
- When you sign up for the school via email or on the phone
- When you opt in to receive the marketing newsletter
- When you register to chat on the website’s Live Chat
We will collect and use your personal data in the following circumstances;
- When you register your child for MyOnlineSchooling
- When you register to work for MyOnlineSchooling
- When you opt in to receive marketing emails
- When you register your email on the website’s Live Chat
Who has access to your information?
MyOnlineSchooling requires access to personal information such as name, address, phone and email details in order to process your membership of the school. Please note that we will not sell or rent your information to third parties.
How will the information be used?
The information will be used to contact parents, students, and teachers. All the information given is given with opt-in consent in line with GDPR.
How long will the data be stored for?
Data will be stored while students, parents, and teachers are associated with the school. After they leave the school the data will be permanently deleted.
Your choices and rights
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct communications from us, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: firstname.lastname@example.org.
How you can access and update your information?
The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: email@example.com. You have the right to ask for a copy of the information we hold about you.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
How can the data subject raise a complaint?
If the data subject wishes to raise a complaint they should contact firstname.lastname@example.org.
Use of ‘cookies’
It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies of may result in a loss of functionality when using our website.
Links to other websites
Age 16 or Under
We are concerned to protect the privacy of children aged 16 or under. We do not process anyone’s data aged under 16 without their parents/guardians explicit permission. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact the Data Protection Officer via email at: email@example.com.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
Review of this Policy
This Policy was last updated in June 2018.
MyOnlineSchooling’s Data Protection Officer
MyOnlineSchooling has a “Data Protection Officer” who is responsible for matters relating to privacy and data protection. This Data Protection Officer can be reached at the following address:
Attn: Data Protection Officer
9-10 St Andrew’s Square
For Further Information
If you have any further questions regarding the data MyOnlineSchooling collects, or how we use it, then please feel free to contact us by email at: firstname.lastname@example.org, or in writing at:
9-10 St Andrew’s Square