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Privacy Statement

The new General Data Protection Regulations (GDPR) came into operation on 25th May 2018. Under the GDPR, consent is required for each distinct use of a contact’s personal data.  Designed to harmonize privacy laws across Europe, the GDPR refines the transparency rules for how companies describe their data processing.  MyOnlineSchooling.com will use the information you provide to be in touch with you with your consent. By registering as a teacher, student, or parent with MyOnlineSchooling, you acknowledge that the data you provide will be transferred to MyOnlineSchooling.com for processing in accordance with their Privacy Policy and Terms and the GDPR.  The MyOnlineSchooling is committed to protecting and respecting your privacy.

This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. Any questions regarding this Policy and our privacy practices should be sent by email info@myonlineschooling.co.uk.

The privacy policy and terms is a public statement of how MyOnlineSchooling applies data protection principles to processing data. It covers:

Privacy statement 1

  1. Who are we? 2
  2. How do we collect information from you? 2
  3. What type of information is collected from you? 3
  4. How is your information used? 3
  5. What is our legal basis for processing your personal data? 3
  6. Who has access to your information? 4
  7. How will the information be used? 4
  8. How long will the data be stored for? 4
  9. Your choices and rights 4
  10. How you can access and update your information? 4
  11. Security precautions in place to protect the loss, misuse or alteration of your information 5
  12. How can the data subject raise a complaint? 5
  13. Use of ‘cookies’ 5
  14. Links to other websites 5
  15. Age 16 or Under 6
  16. How to make a complaint 6
  17. Further processing 6
  18. Review of this Policy 6
  19. MyOnlineSchoolings Data Protection Officer 6
  20. For Further Information 7

Last updated: June 2018

  1. Who are we?

MyOnlineSchooling is an online school which provides national curriculum education to young people via an online classroom. We are classed under the GDPR regulations as a data controller. That means we decide how your personal data we receive is processed and for what purposes. MyOnlineSchooling is a registered company. The registered address is 9-10 St Andrews Square, Edinburgh, EH2 2AF. For all data matters please email info@myonlineschooling.co.uk

At MyOnlineSchooling the privacy and security of current and prospective students, parents, teachers, are of paramount importance. MyOnlineSchooling is committed to protecting the data shared with them. This privacy policy will explain how MyOnlineSchooling processes information that can be used to directly or indirectly identify and individual (Personal Data) collected through use of its website and platform. Any information stored on MyOnlineSchoolings platform is treated as confidential. All information is stored securely and is accessed by authorized personnel only. MyOnlineSchooling implements and maintains appropriate technical, security, and organisational measures to protect Personal Data against unauthorized or unlawful processing and use, and against accidental loss, destruction, damage, theft, or disclosure.

  1. How do we collect information from you?

We collect information about visitors, parents, students and teachers when they register on the live chat or register an enquiry via the website (www.myonlineschooling.co.uk), and opt in to the GDPR regulations. We also collect data from teachers, parents, and students when they sign up to work or study with us.

  1. What type of information is collected from you?

The personal information we collect from visitors, parents, teachers, and students, might include name, address, email address, phone number, IP address, and information about what pages are accessed and when. Visitors can also opt in to disclose information about their child such as their age, gender, and personal circumstances.

  1. How is your information used?

We may use your information to:

  • Send you communications which you have requested regarding schooling for a child
  • Process a job application
  • Create online profiles for students
  • Communicate with you via email or telephone
  • Send you requested information regarding online home schooling

We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you may hold with us.

  1. What is our legal basis for processing your personal data?

Our lawful basis for processing your general personal data under article 6 of GDPR is as follows;

We will directly ask for your consent to process data; 

  • When you sign up for the school via email or on the phone
  • When you opt in to receive the marketing newsletter
  • When you register to chat on the websites Live Chat

We will collect and use your personal data in the following circumstances;

  • When you register your child for MyOnlineSchooling
  • When you register to work for MyOnlineSchooling
  • When you opt in to receive marketing emails
  • When you register your email on the websites Live Chat 
  1. Who has access to your information?

MyOnlineSchooling requires access to personal information such as name, address, phone and email details in order to process your membership of the school. Please note that we will not sell or rent your information to third parties.

  1. How will the information be used?

The information will be used to contact parents, students, and teachers. All the information given is given with opt-in consent in line with GDPR.

  1. How long will the data be stored for?

Data will be stored while students, parents, and teachers are associated with the school. After they leave the school the data will be permanently deleted.

  1. Your choices and rights

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct communications from us, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: info@myonlineschooling.co.uk.

  1. How you can access and update your information?

The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: info@myonlineschooling.co.uk. You have the right to ask for a copy of the information we hold about you.

  1. Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it’s treated securely. Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

  1. How can the data subject raise a complaint?

If the data subject wishes to raise a complaint they should contact info@myonlineschooling.co.uk.

  1. Use of ‘cookies’

Like many other websites, the website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service.

It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies of may result in a loss of functionality when using our website.

  1. Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website. In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

  1. Age 16 or Under

We are concerned to protect the privacy of children aged 16 or under. We do not process anyone’s data aged under 16 without their parents/guardians explicit permission. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

  1. How to make a complaint

To exercise all relevant rights, queries or complaints please in the first instance contact the Data Protection Officer via email at: info@myonlineschooling.co.uk.

  1. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

  1. Review of this Policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

 This Policy was last updated in June 2018.

  1. MyOnlineSchoolings Data Protection Officer

MyOnlineSchooling has a “Data Protection Officer” who is responsible for matters relating to privacy and data protection. This Data Protection Officer can be reached at the following address:

MyOnlineSchooling
Attn: Data Protection Officer
9-10 St Andrews Square
Edinburgh
EH2 2AF

info@myonlineschooling.co.uk

  1. For Further Information

If you have any further questions regarding the data MyOnlineSchooling collects, or how we use it, then please feel free to contact us by email at: info@myonlineschooling.co.uk, or in writing at:

MyOnlineSchooling
9-10 St Andrews Square
Edinburgh
EH2 2AF